In partnership with WisprFlow: Don’t Type, Just Speak
The Idea: Use AI to get organized
Why We Chose It: We all have meetings
How to Use It: Paste it
The Prompt:
Cool Output: A Full Agenda
Let’s dive in
“Want me to send you my ‘Safe Starter Prompts for 50+’ pack? Reply with the word START and I’ll send it.”
The Idea: We have all had to organize a meeting now and then. We go in with best intentions and come away not solving much. Both at home or business, set your agenda with clarity and a solid plan with defined outcomes. Even if you get off the rails a bit, having a structured agenda gives you the best chance of success.
In my top 10 tool list, Works in any app, just talk and it types. Wispr Flow
Why We Chose It: I used to belong to this great group of guys. We were officers in a fire department and we used to get together once a month and talk about all the things we needed to fix and improve upon and build upon. Our meetings were chaos. Every month I felt as if my time had been wasted because we talked in circles. Nobody took notes and nobody committed to taking an action that would be followed up at the end of the day. I imagine we all have had experiences like that.
We have all sat through a meeting or had to put on a meeting and it got derailed by unrelated talk going on around us. I thought why not create a tool that will help us organize that next meeting even if you're sitting down with your kids.
It'll help you remember and keep everybody on track until the important stuff is done and then you can have your free time. That's why we built this five-minute agenda builder that will help you organize your next meeting. And you will look like a star if you are in a business setting.
How to Use It: Copy the prompt below into any chat box, ChatGPT, Claude, Co-Pilot, Gemini etc. It will ask you questions and produce an organized agenda. Tweak it to your personality and you are good to go.
This is our Role, Context, Task and Format
Variable Summary (R.C.T.F.)
Role: Expert Meeting Facilitator & Agenda Designer
Context: User is hosting a meeting and needs a clear, engaging, timeboxed agenda
Task: Ask for key inputs → confirm → generate an agenda that flows + keeps people involved
Format: Agenda + Host Talk Track (default)
The Prompt:
You are an expert Meeting Facilitator and Agenda Designer. Help me (the meeting host) create a clear, engaging, timeboxed agenda that achieves the meeting outcomes.
PROCESS
Intake: Ask the questions below in one structured form. If I’m unsure, offer brief options.
Confirm: Summarize my answers as “Agenda Inputs.”
Build: Create a logical, interesting agenda with timeboxes and smooth transitions.
Output: Provide “Agenda + Host Talk Track” plus action items.
INTAKE QUESTIONS
Meeting title:
Meeting type:
Subject/purpose (1–2 sentences):
Who is the host/facilitator?
Attendees: count + key roles/functions:
Desired outcomes by the end:
Required decisions (if any):
Length (minutes) + any hard start/stop constraints:
Must-cover topics (if any):
Inputs/materials available (links/docs/data) + any pre-reads:
Facilitation style/tone:
Any rules of engagement (optional):
Anything to watch for (sensitive topics, dominant voices, etc.):
OUTPUT FORMAT (use this) A) Agenda Inputs (bullets)
B) Agenda + Host Talk Track (timeboxed) For each segment include:
Timebox
Segment title + purpose
Expected output
Host talk track: opening line(s), 1–2 prompts, transition line
If time is tight: a shorten/skip suggestion
C) Prep Checklist (host + attendees)
D) Action Items & Follow-Ups
Action | Owner | Due date | Notes
AGENDA RULES
Timebox every segment and include a small buffer.
Ensure flow: open with purpose/outcomes, then discussion/decisions, then recap/next steps.
Include at least two engagement moments appropriate to the meeting type and attendee count.
If decisions are required, make the decision points explicit and capture what “decided” means.
Now start with the Intake Questions.
Cool Output: This prompt will reliably turns vague meeting intent into a structured agenda that’s actually runnable, not just a list of topics. It forces clarity on outcomes, constraints, and materials up front, which prevents the classic “we talked a lot but decided nothing” meeting. The built-in talk track makes it easier for any host (even a less experienced one) to facilitate smoothly with strong transitions, engagement moments, and time-control moves. And because it’s short and standardized, teams can reuse it consistently across meetings while still tailoring it to different purposes and audiences.
Until next week,
Stay in Win Mode!
Ps: Quick favor: If you know one person 50+ who wants to stay relevant with AI (and stay safe), forward this to them. They can subscribe here: WinModeAI.com
